This help file is intended to aid school personnel when using the web-based Budget application. To progress through the help file the user clicks on the appropriate links on the pages or on the individual topics found under the Contents tab to the left of the screen. This help file may be minimized or closed using the standard Windows buttons in the upper right-hand corner of the top-most window. Please note that any examples included within the help file do not include actual school or student data.
The Budget application is a web-based application accessible through the Common Logon Application Access Menu. The Common Logon is accessible from http://www.ade.state.az.us and contains numerous links to database applications used by the Arizona Department of Education (ADE). Portions of the Budget application are also accessible via the Financial Reporting link on the main School Finance unit web page. The Budget application allows schools, school districts, or charter holders to submit required budget-related files to ADE and to view budget-related reports. The ADE Budget application functions as part of the Student Accountability Information System (SAIS) and is primarily focused on financial reporting. The information submitted via this application is used by ADE for a variety of purposes in accordance with statute.
When the application is accessed via ADE's Common Logon, the user takes the preliminary steps shown below.
Step 1. Enter required information and click Continue.
Step 2. Click the School Finance File Upload (Budget/AFR) link from the Application Access Menu.
When the application is accessed via ADE's Common Logon, it opens according to the user login information entered. The initial page appearing is the Budget Upload page.
The Home (Budgets) page is the initial page which opens when the application is not accessed via the Common Logon. The Home page contains numerous links. Click on the applicable link according to the desired activity. Refer to the table below for descriptions of the links.
|
LINKS ON SCREEN |
DESCRIPTION |
|
Switch to Student Counts |
Accesses the Student Accountability Information System (SAIS) Student Counts web site. |
|
Home |
Returns the user to the Budget Application home page. |
|
Reports |
Accesses the portion of the application which displays budget-related reports providing extensive details of various types of Budget files submitted to ADE. Click here to learn more about viewing Budget reports and data. |
|
Submitted File Status |
Directs the user to the portion of the application which allows users to view what has been submitted to ADE and the current status of the various files. Click here to learn more about viewing the status of submitted Budget files. |
|
Summary Status |
Routes the user to the portion of the application which allows users to view a district-level file submission summary. Click here to learn more about viewing a summary of Budget file submissions for the district. |
|
Upload |
Routes the user to the secure portion of the Budget application which allows schools, school districts, or charter holders to submit budget-related files to ADE as required. Click here to learn more about submitting Budget files for processing. |
|
Districts/Charters Selection |
Accesses the portion of the application which allows users to select a certain district/charter holder. Click here to learn how to select different districts/charters. |
|
School Finance Bulletin Board |
Routes the user to the main Bulletin Board web page where recent School Finance announcements and changes are posted. |
|
Help |
Accesses this help file for information for the users of the application. |
|
Security Information |
Routes the user to a description of ADE's information security measures. |
|
School Finance Home |
Accesses ADE's School Finance unit's main web page. |
|
ADE Common Logon |
Routes the user to the Common Logon page to login. The Common Logon is a web-based, user interface accessible from http://www.ade.state.gov containing numerous links to database applications used by ADE. |
|
Menu |
Returns the user to the Application Access Menu page in the Common Logon. If the user did not access the application via the Common Logon, the user is routed to login to Common Logon. |
|
ADE Home Page |
Returns users to the ADE web site (http://www.ade.az.gov/). |
You may click on a link below for extensive details about a specific topic.
Viewing Status of Submitted Files
Viewing Budget-related Reports
Selecting Another District/Charter
Viewing District-level File Submission Summary