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System Training and Response (STaR) Team

SAIS Information Series

The information provided in the series of articles available for download from this site is specific to the Arizona Department of Education's Student Accountability Information System (SAIS).  Local Education Agencies (LEAs) most often submit data to SAIS via a mediating software system used to store and manage student information.  While, locally developed or commercially available Student Management Systems (SMS) should be correctly setup to generate submission files according to SAIS requirements, we are aware that some local system developers and vendors use different terminology to explain the processes of data entry, file submission, and error analysis and correction.  To be successful in the data submission and analysis process, personnel from LEAs must understand any differences between SMS processes and procedures and those described in the information provided here.  If there are differences in the use of terminology or described processes and procedures that lead to confusion, please clarify these through contact with the ADE System Training and Response (STaR) Team and your SMS vendor or local developer.

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Document
Number
Date of
Last
Update
Document Name / Description
~ Click on the name of the document you wish to download ~
1 July
2008
The Basic SAIS Transactions
This document describes the information and rules regarding the use of seven basic SAIS transactions including transactions used to report student enrollment, withdrawal, readmission, year end status, summer withdrawal, absence and attendance.
2 July
2007
Upload/Download Procedures in SAIS
This document provides basic step-by-step instructions for submitting (uploading) information to SAIS and retrieving (downloading) submission results and other ADE generated Student Detail Reports.
3 July
2008
The Student Detail Reports
This document provides brief descriptions of each of the reports available for download from the Student Detail Data Interchange.  Information is also included regarding when the reports are updated, the level at which they are available, the formats available for download and suggested viewing procedures.
4 July
2008
Understanding the SDADMS72 Report
This document provides a full description of the content and suggested uses of the Student Detail Average Daily Membership System, Unadjusted Membership Report.
5 August
2006
Essential Information About Obtaining and Using SAIS IDs
This document attempts to provide SAIS users with all the most important information regarding SAIS IDs.
6 October
2007
Establishing a Routine for Managing SAIS Data that Affects Equalization Payments
This document provides guidance for those who wish to establish procedures to ensure that the data they submit to SAIS that is used to calculate State AID is complete and accurate and integrity error free in time for ADE end of month processing procedures.
7 April
2007
Understanding the SDADMS75 Report
This document provides a full description of the content and suggested use of the Student Detail Average Daily Membership System, Adjusted Membership Report.
8 January
2007
Reconciling SDADMS72 and 75 Reports with Student Roster
This document lists reasons that may explain why student memberships are not listed as expected on the SDADMS72 report.  It also lists the items to check if a student's membership is listed as expected on the SDADMS72 report, but does not appear as expected on the SDADMS75 report.
9 August
2008
Defining the First Day of Membership
Based on a guideline change effective in fiscal year 2007, this document describes procedures for defining the first day of membership for all students whose membership must be reported to SAIS.
10 August
2006
New SAIS Requirements for ELL - Fiscal Year 2007
This document describes changes to SAIS reporting requirements for fiscal year 2007 for those students who participate in English Language Learner programs.
11 August
2006
New SAIS Requirements for SPED - Fiscal Year 2007
This document describes changes to SAIS reporting requirements for fiscal year 2007 for those students who participate in Special Education programs.
12 September
2006
Primary Nighttime Residence for Homeless Need
This document is intended to describe a new SAIS requirement beginning in Fiscal Year 2007 to indicate the primary nighttime residence for any student who is designated as having a "Homeless" Need.
13 October
2006
ELL Assessment Rules for Fiscal Year 2007
This document addresses the requirement to assess English Language Learner students who are being monitored.
14 April
2007
Understanding Concurrent Enrollment
This document provides information to explain the procedures necessary to verify and/or validate membership information that resides in SAIS for students who are concurrently enrolled.
15 March
2009
Ensuring that Student Data Related to ADM and ADA are Complete and Accurate in SAIS
This document summarizes the recommended steps to ensure that student records related to calculations that ADE performs to determine Average Daily Membership and Average Daily Attendance that reside in SAIS are complete and accurate.
16 April
2007
School Finance Data Processing for Kindergarten Students
This document explains procedures used by the School Finance Section of the Arizona Department of Education to process student level data that resides in SAIS for purposes of calculating Average Daily Membership (ADM) and Average Daily Attendance (ADA) for Kindergarten students.
17 July
2008
Key Terminology
This document is intended to enhance the process of communication between STaR Team staff members and our clients. It includes clarification of some of the key terms, abbreviations and acronyms used when discussing issues that relate to SAIS.
18 August
2007
New SAIS Requirements for SPED - Fiscal Year 2008
This document is intended to describe changes to SAIS reporting requirements for fiscal year 2008 regarding Special Education data submissions.
19 September
2007
New SAIS Requirements for ELL - Fiscal Year 2008
This document is intended to describe changes to SAIS reporting requirements for fiscal year 2008 regarding English Language Learner Programs.
20 January
2008
Submitting and Verifying Early Childhood Preschool Data
This document is intended to assist Local Educational Agency (LEA) personnel who are responsible for submitting and/or verifying data for preschool students who participate in Early Childhood Education programs to the Arizona Department of Education's Student Accountability Information System (SAIS). This document includes the SAIS Codes applicable to Early Childhood program participation and assessment for FY2008.
21 June
2008
Specific Details Related to Submitting and Verifying SPED Data
This document is intended to assist Local Educational Agency (LEA) personnel who are responsible for submitting and/or verifying data for students who participate in Special Education programs to the Arizona Department of Education's Student Accountability Information System (SAIS).
22 June
2008
SAIS Codes Applicable to SPED - Fiscal Year 2008 to present
Note: All code values used in SAIS are officially defined in "Data Transaction Code Values" available for download at http://www.ade.az.gov/sais/saisdbdocs.asp.
23 January
2008
Specific Details Related to Submitting and Verifying ELL Data
This document is intended to assist Local Educational Agency (LEA) personnel who are responsible for submitting and/or verifying data for students who participate in English Language Learner programs to the Arizona Department of Education's Student Accountability Information System (SAIS).
24 October
2008
SAIS Codes Applicable to ELL - Fiscal Year 2009
Note: All code values used in SAIS are officially defined in "Data Transaction Code Values" available for download at http://www.ade.az.gov/sais/saisdbdocs.asp.
25 August
2008
SAIS Related ELL Student Assessment Rules - Fiscal Year 2009
This document describes rules used in SAIS to validate student participation in English Language Learner programs. Please note that the ADE Office of English Language Acquisition Services (OELAS) issues additional regulations relating to student assessment.
26 August
2008
Recommended Procedure: Verifying the Federal Special Education Census
This document is intended to summarize the steps that are recommended for personnel from public educational agencies (PEAs) to verify that SAIS data completely and accurately reflect the actual number of students receiving Special Education Services on October 1.
27 February
2009
Recommended Procedure: Ensuring that SAIS data are complete, accurate and free of Integrity errors at year-end
This document is intended to assist personnel from Local Educational Agencies in their efforts to ensure that the data that reside in SAIS are complete, accurate and Integrity error free by the last day of the fiscal year.
28 July
2008
Recommended Procedure: Creating and activating a Local Educational Agency Calendar for Head Starts, Private Preschools, and Childcare Centers
This document is intended to guide authorized Head Start, private preschool, and childcare center personnel through the procedures that are necessary to create and activate a Local Educational Agency Calendar using the application developed for this purpose.
29 August
2008
New SAIS Requirements for SPED - Fiscal Year 2009
This document is intended to describe changes to SAIS reporting requirements for Fiscal Year 2009 regarding Special Education programs.
30 October
2008
New SAIS Requirements for ELL- Fiscal Year 2009
This document is intended to describe changes to SAIS reporting requirements for Fiscal Year 2009 regarding English Language Learner programs.
31 October
2008
SAIS Codes for ELL- Fiscal Year 2009
All code values used in SAIS are officially defined in "Data Transaction Code Values" available for download at http://www.ade.az.gov/sais/saisdbdocs.asp.
32 July
2009
SAIS Codes
This document is intended to provide information regarding the predefined codes and definitions for certain SAIS data elements that are submitted to the SAIS Student Detail Database through the use of a student management system (SMS) or SAIS Online.
33 March
2009
Limiting Average Daily Membership (ADM)- Fiscal Year 2009
This document provides information on the rules and formulas used in the process of limiting ADM.



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