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School Finance
Frequently Asked Questions
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We are asking at this time for an extension to get this SPED Census
report into the Department of Education so that our funding is not
suspended or delayed in any way. Please let me know the status of the
extension.
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The statutes define due dates for different reports. We do not have the
authority to allow extensions.
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Our school district has 6 severely handicapped children that we tuition
to the another LEA because we do not have the facilities to service them
in our district. Our Director of Special Education was told that our
district should enter them on the census, using this LEA as the
`District of Attendance' (DOA) and our school district as the
`District of Residence' (DOR). That LEA believes they should enter
them (using us as district of Residence), not us.
Can you solve this?
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The district of attendance should always be the CTD number of the
district and school number where they are attending and the resident
district CTD number in the district of residence field.
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I have about ten records that were entered but we received a service
type warning on, or perhaps we needed to make a birthdate or withdrawal
date change. All records were originally accepted. I first tried to
send them in with a "C" for change, and they came back rejected with
"Service Type Field Not Allowed". I then reread the instructions,
sending the original lines with a "D" for delete, and then new lines
with "E" to reenter that information. They also came back rejected,
with "Ethnicity....GenderValue...Service Type...HomeSchool...BirthDate
Fields Not Allowed". How can I change the information on these records?
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For a delete transaction all that is required is the District of
Attendance, School Number, Student number and the disability category.
For a Change transaction the Service type is not a required field.
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A student was withdrawn and placed in residential treatement center.
I am not familiar with the voucher system or financial working of
special education. I put him as withdrawn but did not re-enter him as
residential due to no academic achievement due to behavior. Please advise
if I need to correct this.
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Questions regarding voucher program need to be referred to Exceptional
Student Services.
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An LEA #1 is a transporting district only. The students are transported
to a different LEA #2 so any #1 students would be included in their
reporting.
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No. A transporting school district tuitions their students to the
nearest school district and that school district then reports those
student as residents of the transporting school district. The only time
the attending school district would claim these students as their own
would be if they are taking them under open enrollment.
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At what age does a preschool become eligible for state aid funding?
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Students who are within 90 days of their 3rd birthday may be reported for
PSD and P-SD for inclusion in the calculation of DSL and RCL.
A.R.S. §15-771 defines as preschool child as being 3 years old and states
that a child is 3 years old on his 3rd birthday. This section of statute
further indicates that a governing board may admit a child if he/she is
within 90 days of his/her 3rd birthday and are entitled
to the same services as a student which is already 3 years old.
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A question regarding EDP has come up. A student was attending a ED-P
school and now is incarcerated. Relative to state funding, is a secure
facility able to carry that label if they implement all the services
outlined on the IEP? In other words, can a secure care facility claim
EDP on their census?
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Students with emotional disabilities who attend approved private schools
are classified as EDP to help differentiate from those who attend public
schools. However, many public/local education agencies opt to have an EDP
program on their campus to accommodate these students rather than sending
them to a private school.
Public/local education agencies (including secure care facilities) that
have or plan to have an EDP program must provide to ESS a written
description of the program that addresses the criteria outlined in the
attached document. Approval is then given based upon criteria being met.
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